The important thing to know here is that the Outlook Address Book is made up of the Contacts folders that you see in the Navigation Pane. However, that’s how Microsoft chose to name these entities, so we’re basically stuck with it. Outlook Address Book-Confusingly, the collection of address books is called the Address Book and one of the types is called the Outlook Address Book.However, all these address books can be access via the Outlook Address Book so that you don’t have to manually search through each of the four for the desired contact information. To further explain what we mean, Outlook currently supports the following four types of address books that individually can have different formats and can be stored in different places. This is so that Outlook can support multiple address book types and formats, and enable you access to them via a single point. 3.3 What Different Types of Address Books Can the Address Book Store?Īs explained in FAQ 3.1, the Address Book is actually a collection of address books rather than a single list of addresses. This view of the Address Book is the primary view to use when you want to modify the contents of the Address Book.įigure 3-2 The Address Book in Outlook as displayed when you click To, Cc, or Bcc when writing an e-mail. The first two methods display the Address Book as shown in Figure 3-1. When writing an e-mail, just click the To, Cc, or Bcc buttons.Use the Ctrl Shift B keyboard combination.From the Tools menu, select Address Book.As with most items in Outlook, you can open the Address Book in a number of ways.
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There isn’t much point in having the Address Book in Outlook without actually knowing how to display it. How to perform these tasks is covered in FAQs 3.5 and 3.6. Outlook enables you to add and remove address books of different types to this collection. If the name matches the name of a distribution list (see FAQ 3.35), the e-mail will be sent to all the addresses of the people in that particular distribution list.Īs mentioned, the Address Book in Outlook is actually a collection of different types of address books. When you are composing an e-mail and enter a name in the To, Cc (carbon copy), or Bcc (blind carbon copy) fields, Outlook automatically searches the Address Book for the entered name and inserts the e-mail address associated with the located information. For example, you can store information such as the following and much more: Regardless of the exact address book type, all address books enable you to save contact information for your business acquaintances, friends, colleagues and so on. These address book types are covered in FAQ 3.3. The Address Book in Outlook is actually a collection of address books of different types and formats. Learn More Buy Address Book 3.1 What Is the Address Book? Outlook Answer Book, The: Useful Tips, Tricks, and Hacks for Microsoft Outlook 2003
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